Reporting to the Director of the Rose Library, the Assistant Director and University Archivist proactively and strategically leads the Emory University Archives, comprised of University Archives, Records Management, and the Emory Oral History Program. Responsible for the overall administration of University Archives services and collections and activation of the University Archives in support of curricular, institutional and community interests, they develop, process, and promote access of the official and unofficial records of the University, as well as the personal and professional papers of its faculty, staff, students, and alumni. They must have excellent interpersonal and communication skills to be able to foster relationships with offices that encourage compliance and participation in archiving University records of historic, financial, and legal value as well as translate records schedules, access, and use policies. The Assistant Director is responsible for risk management regarding responsible records practices and access to restricted records. They assist and support Emory's Records Manager and Oral History Program Coordinator with the promotion and ongoing development, services, and goals of the records management program and oral history program.
Builds a network with colleagues and stakeholders across campus, alums and community partners to advance and promote the University Archives programs internally and externally. Effective relationships with Emory leadership and offices, including the President's Office, divisions within academic affairs, business and administration, advancement and alumni engagement, communications and campus life will ensure there is broad knowledge of University Archives services, and shared responsibility for the regular transfer of records of historic, legal and financial value to the repository. A member of the Special Collections Steering Committee, the Assistant Director will partner with committee members -- Woodruff Health Sciences Center Library, Oxford College Library, Pitts Theology Library and MacMillan Law Library -- to advance the University's records retention policy, promote coherent practice with oral history programs and leverage Records Management services to support school library interests. Works collaboratively to improve promotion, knowledge and use of the Rose Library's University Archives, engaging audiences through timely programs and events, exhibitions, digital scholarship projects, presentations, publications, articles, announcements, and other effective means. Is responsible for supporting discovery of University Archives resources with accurate information available in library systems that include LibGuides, Web pages, Finding Aids, as well as innovative strategies that may include digital scholarship and regional or national aggregated resources.
The Rose Library prioritizes elevating the histories of historically marginalized communities, building reciprocal relationships and advancing user and community centered services. Growth opportunities include collecting records from student organizations, emphasizing efforts to document historically marginalized communities who are a significant part of the University's history and community, and strengthening documentation of alumni stories, through the Emory Oral History Program's underrepresented voices series. The incumbent is responsible for seeking external and donor support from granting institutions and community partners that will enable the University Archives to strengthen its programs. The incumbent attends local, regional and national conferences examining legacies within higher education of institutional racism, slavery, and other forms of systemic oppression of marginalized communities.
An Assistant Director, the incumbent works in close collaboration with the Director of the Rose Library and the Rose Library's leadership team to foster a culture of trust and collaboration and to establish priorities, annual goals and policies that advance the mission of Rose Library. The Assistant Director actively ensures that the Rose Library strategic and annual planning is translated into operational goals and achievements, in alignment with the University Libraries and Emory University priorities and strategies.
Emory Libraries requires that our employees recognize diversity, equity, and inclusion as essential core values to achieving our mission to enrich the quality of life in an inclusive work environment through competency training, reassurance of personal growth, restorative communication practices, and embrace our diverse identities of patrons within the Emory community.
Essential Responsibilities & Duties
Archival Program Administration
• Responsible for planning, development, implementation, management, promotion, and assessment of collection development and management for Emory University Archives (EUA) activities, including records management and oral history.
• Assists and supports Emory's Records Manager with the promotion and ongoing development, services, and goals of the records management program.
• Assists and supports Emory's Oral History Program Coordinator with the promotion and ongoing development, services, and goals of the oral history program.
• Manages, develops and seeks opportunities to expand resources to support the EUA program.
• Reviews, develops, implements, and maintains written policies and procedures that govern transfer, acquisition, storage, processing, and description of University Archives materials.
• Provides general guidance and leadership on institutional archives campus-wide.
• Sets annual priorities for the arrangement and description of University Archives collections, working with Associate Director and Head of Archival Processing to establish library-wide processing priorities.
• Compiles statistics and develops narrative and statistical reports on EUA activities and programs. Analyzes EUA activities and statistics and tracks institutional trends to facilitate data-driven service improvements.
• Manages EUA projects and proactively pursues grant-funding for team projects that align with institutional priorities.
Promoting Knowledge and Use of University Archives Programs and Services
• Responsible for actively promoting the knowledge and use of Emory University Archives through events, exhibitions, digital scholarship projects, presentations, publications, articles, announcements, social media and other means to engage audiences with Emory University history.
• Advances discovery through adoption of tools that include web pages, research guides, digital scholarship projects and other means to increase user access to accurate and up to date University Archives information.
• Provides specialized reference services and class instruction to library users and participates on a rotating basis with other staff in the provision of reference services for the Rose Library.
• Responsible for identifying and acquiring materials for University Archives as identified in Collection Strategies and Collection Development Policies for University Archives.
• Works proactively and collaboratively with administrators, staff, faculty, and students of Emory University and its constituent schools, office, and units to transfer materials of enduring value.
• Pursues strategic partnerships across the University to promote broad and/or strategic adoption of records practices and transfer.
• Uses data to strengthen collection building
• Represents University Archives interests in university-wide developments related to digital curation, digital preservation and storage, and use of records of all kinds in all formats.
Supervisory and Team Building Responsibilities
• Serves as the department (or unit) head for University Archives with programmatic responsibility for functional areas and direct supervision of librarians (and/or staff) (2 FTE librarian, and student employees).
• Works with direct reports to coordinate recruitment, hiring, orientation, training, supervision, and evaluation of staff and student employees. Coaches, mentors, and counsels both direct and indirect reports in order to develop staff in a positive and proactive manner ensuring individuals have opportunity to develop broad knowledge of library operations and services as well specialized skills. Works with LHR staff to develop specific training for staff based on need and participates in succession planning and management initiatives as appropriate.
• Establishes and maintains communication with department/unit staff to facilitate the work of the library and ensure library staff is informed of library activities and initiatives.
• Mentors, coaches, and supports a collaborative culture where conflicts are resolved, communication is professional, and trust is fostered.
• With the Rose Library Leadership Team, establishes Rose Library priorities, goals, and policies, as well as develops annual plans that identify new and continuing initiatives, allocate staff, and delineate budgets.
Campus Contributions and Professional/Scholarly Association Involvement & Activity
• Participates in appropriate professional and scholarly associations and organizations including maintaining membership and/or accreditation; attending meetings, conferences, workshops; and serving in appointed or elected positions.
• Maintains up-to-date professional knowledge and skills in areas related to primary job assignment as well as maintains general knowledge of current trends in higher education, academic libraries, and information and educational technology.
• Provides reference assistance to Emory students and faculty, visiting scholars, and the public as needed and assigned.
• Adheres to guidelines outlined in the Handbook Governing the Librarian series for Faculty-Equivalent Librarians to ensure appointment, appointment renewal and promotion-in-rank
• Participates in library and campus committees as appropriate for service purposes.
• Represents the library on university committees and task forces related to primary job assignment OR at the request of the University Librarian.
• ALA-accredited master's degree in library and information Science OR equivalent education and relevant library experience.
• 5 years of archival and academic library experience.
• Subject expertise in university history and evidence of skills and knowledge of librarianship.
• Experience and/or expertise with 21st C. University Archives, records management, oral history.
• Ability to build and sustain effective interpersonal relationships with library staff, faculty, and students, off campus faculty and administrators, campus administrators, etc.
• Evidence of analytical, organizational, communication, project, and time management skills and demonstrated ability to set priorities, meet deadlines, and complete tasks and projects on time and within budget and in accordance with task/project parameters.
• Demonstrated proficiency and capabilities with personal computers and software, the Web, and library-relevant information technology applications. Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access, PowerPoint or other productivity software.
• Commitment to fostering a diverse educational environment and workplace and an ability to work effectively with a diverse faculty and student population.
• Capacity to thrive in an ambiguous, future-oriented environment of a major research institution and to respond effectively to changing needs and priorities.
• Demonstrated knowledge of current trends and issues in academic libraries, higher education, and relevant subject disciplines.
• Evidence of active participation, involvement, and leadership in local, state, regional, national, or international professional or scholarly associations.
• Experience and demonstrated skill in supervision, including hiring, orienting, training and development, organizing workloads, delegating responsibility, providing guidance and direction, monitoring and evaluating performance, coaching and counseling, and taking disciplinary action as necessary. Ability to be proactive, flexible, and collaborative as a supervisor to accomplish departmental, library, and institutional goals.
• A record of successful program and project development.
• A record of success with securing grant funding and advocating for resources to support program development.
Interested candidates should review the applications requirements and apply online at http://apply.interfolio.com/131027.
Applications may be submitted as Word or PDF attachments and must include:
1) Cover letter of application describing qualifications and experience;
2) Current resume/vita detailing education and relevant experience; and
3) Assistant Director and University Archavist: Emory Libraries requires that our employees recognize diversity, equity, and inclusion as essential core values to achieving our mission to enrich the quality of life in an inclusive work environment through competency training, reassurance of personal growth, restorative communication practices, and embrace our diverse identities of patrons within the Emory community.
4) On a separate document list the names, relationships, email addresses, and telephone numbers of 3 professional references including a current or previous supervisor.
Review of applications will begin the week of October 2, 2023. Review of applications will continue until position is successfully filled. Emory is an Equal Opportunity/Affirmative Action Employer that welcomes and encourages diversity and seeks applications and nominations from women, minorities, people with disabilities and veterans.
Professional librarians at Emory Libraries are 12-month faculty-equivalent positions evaluated annually with assigned ranks renewable for 3 or 5 years based on experience and background. Appropriate professional leave and funding is provided. Depending on educational credentials and position, librarians may be considered for a shared/dual appointment between the library and academic department as a faculty member.
Librarian appointees at Emory generally have educational credentials and professional backgrounds with academic library experience and/or disciplinary knowledge and demonstrate a commitment to continuous learning, professional engagement and involvement, research and scholarship, creativity, innovation, and flexibility. Such backgrounds will normally include a graduate degree from an ALA-accredited library and information science program AND/OR a discipline-specific master's OR doctoral degree. In addition to professional competence and service within the library in the primary job assignment, advancement and/or appointment renewal requires professional involvement and contributions outside of the library and scholarly activities. Candidates must show evidence or promise of such contributions.
Emory provides an extremely competitive fringe benefit plan that includes personal leave, holiday pay, medical and dental plans, life insurance, courtesy scholarships, and tuition reimbursement just to name a few. For a full list of benefit programs, please go to http://www.hr.emory.edu/eu/benefits/.
Description of Institution and Library
Emory University is internationally recognized for its outstanding liberal arts college, superb professional schools, and one of the South's leading health care systems. Emory's beautiful, leafy main campus is located in Atlanta's historic Druid Hills suburb and is home to 8,079 undergraduates and 7,372 graduate and professional students. As the second largest private employer in Atlanta, Emory University and Emory Healthcare have a combined workforce of approximately, 37,716 and an annual operating budget of $5.6 billion. Emory University received $831 million in research funding in fiscal year 2020.
Ranked among the top 20 Association of Research Libraries (ARL) in North America, Emory University Libraries in Atlanta and Oxford, Georgia is the interdisciplinary intellectual commons for Emory University. The collections at the nine Emory Libraries include more than 5.6 million volumes, 400,970 electronic journals, over 1.6 million electronic books, and internationally renowned special collections. The Stuart A. Rose Manuscript, Archives, and Rare Books Library is home to over 190,000 cataloged titles and more than 19,000 linear feet of manuscript material. Rose Library's collections span more than 800 years of history, with particular depth in modern literature and poetry, African American history and culture, political, social and cultural movements, and the University's archives.
Emory Libraries staff, including student workers, number approximately 350 with an overall library budget of approximately $42 million. Emory University Libraries is a member of the Association of Research Libraries (ARL), the Association of College and Research Libraries (ACRL), the Atlanta Regional Council for Higher Education (ARCHE), the Coalition for Networked Information (CNI), the Center for Research Libraries (CRL), the Council on Library and Information Resources (CLIR), the Digital Library Federation (DLF), International Federation of Library Associations and Institutions (IFLA), and the Scholarly Publishing & Academic Resources Coalition (SPARC) as well as regional associations including the Association of Southeastern Research Libraries (ASERL) and Georgia Library Learning Online (GALILEO).
The Emory University Libraries include the Robert W. Woodruff Library, which is also home to the Goizueta Business Library, the Heilbrun Music and Media Library, and the Stuart A. Rose Manuscript, Archives, and Rare Book Library. Other library spaces include the Science Commons, Cox Hall Computing Center, the Library Service Center operated in collaboration with the Georgia Institute of Technology, the Woodruff Health Sciences Center Library, the Pitts Theology Library, the Hugh F. MacMillan Law Library, and the Oxford College Library located on the Oxford Campus approximately 30 miles from Atlanta.
Emory Libraries recognize diversity, equity, and inclusion as core values integral to achieving our mission to enrich the quality of life and advance intellectual discovery by connecting people of diverse backgrounds and experiences. We champion an inclusive work environment through competency training, reassurance of personal growth, restorative communication practices, and diverse recruitment and retention. We offer exhibits, collections, programming, and research assistance that speaks to the rich needs and identities of patrons from the Emory community and beyond. We encompass opportunities that strengthen these values. We invite you to bring your true self to the library and feel welcomed when you arrive.
Emory University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all applicable Federal and Georgia State Laws, regulations, and executive orders regarding nondiscrimination and affirmative action in its programs and activities. Emory University does not discriminate on the basis of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status.